Are you looking to recruit workers from Vietnam but you don’t know what the documents required for manpower supply from Vietnam to your country are? And what is the procedure?

Don’t worry!

In this article, we will help you know the complete list of documents required for manpower supply from Vietnam and the legal procedure to do it.

Let’s get started!

List of required documents to recruit workers from Vietnam

The easiest way to recruit workers from Vietnam in large numbers is to find and work with a licensed global manpower supply agency based in Vietnam.

The Vietnam agency will help you find a large number of workers in a short time, provide foreign language training and orientational education for workers before going to work abroad and help you complete the procedures for applying for a work visa in your country’s Embassy/Consulate in Vietnam for these employees…

And here is a full list of documents required for manpower supply from Vietnam that agency may ask for.

Case 1: If you are an overseas recruitment agency, then list of documents required for manpower supply from Vietnam will be:

If your company is a foreign labor supply agency / recruitment agency / employment agency or a replacement agency, then list of documents required for manpower supply from Vietnam for your company will be including:

1. Copy of Business registration certificate of your agency and English translation copy.
2. Original Letter of attorney: your company authorizes the Vietnam manpower supply agency
3. Original Agreement on Manpower Supply between your agency and the Vietnam agency.
4. Original Job order of your company for the Vietnamese labor supply company.
5. Copy of Letter of attorney of the employer for your company. 
6. Copy of Job order of the employer for your company.
7. Sample employment contract of the employer and foreign worker.
8. Copy of Business registration of the employer.
9. Quota of the employer allowed to recruit foreign workers (For EU market)

Case 2: If you are direct employer, then list of documents required for manpower supply from Vietnam will be:

If your company is a direct employer, list documents required for manpower supply from Vietnam for your company will be including 5 items as the following:

1. Business license / business registration certificate of your company.
2. Original Letter of attorney of your company for the Vietnam Manpower Supply Agency.
3. Original Agreement on Manpower Supply between your company and the Vietnamese agency.
4. Original Job Jrder of your company for the Vietnamese labor supply company.
5. Sample employment contract between your company and the worker.
6. Quota of the employer allowed to recruit foreign workers (For EU market)

Which language should I use in the required documents for manpower supply from Vietnam?

The above documents will be bilingual in Vietnamese and English or the native language of your country.

All documents must be signed and stamped by your company and the Vietnamese labor supply company.

Do I need to send the original documents required to Vietnam?

Your company needs to send all the above original documents to the designated address of the Vietnamese labor supply company.   

After receiving the above documents from your company, the Vietnamese labor supply company will register with the Vietnamese Ministry of Labor, to apply for a permit to recruit and provide Vietnamese workers to work for your company. This process will take up to 3 weeks.

Do I need to notarize the documents at the Vietnam Embassy in my country?

No! To recruit workers from Vietnam, you do not need to notarize the original documents at the Vietnamese Embassy/ Consulate in your country.

Procedure to recruit workers from Vietnam

Procedure for manpower supply from Vietnam to your company

• Your company contacts the Vietnamese company.
• Discuss the terms and conditions of the labor supply agreement and the employment contract.
• Sign the labor supply agreement, power of attorney, Job order form and complete the documents required for manpower supply from Vietnam (see above).
• The Vietnamese company starts to select candidates according to the requirements of your company.
• The Vietnamese agency sends potential candidates for medical checks.
• The Vietnamese company screens and sends a list of potential candidates to your company.
• The employer interviews the employees (directly or via video call).
• The employer sends a job offer letter to the selected candidates.
• The selected candidates sign the job offer letter.
• The Vietnamese company sends the personal documents of the selected candidates to your company to start processing work visas or work permits in your country.
• When the work visa or work permit is ready, your company sends it to the Vietnamese company.
• The Vietnamese company starts processing employment visas at the embassy/consulate of your country in Vietnam.
• When the employment visa is issued, the Vietnamese company notifies your company to book a flight.
• Your company confirms the flight schedule and arranges for someone to pick up the candidates at the airport in your country.
• The foreign worker is taken to the dormitory and receives accommodation.
• The foreign worker begins working at your company.
• The foreign worker undergoes medical examination according to the requirements of your country.
• Your company submits the application to the government authority to obtain a residence permit for the Vietnamese worker in your country.
• Foreign workers who are eligible for a residence card continue to work at your company.
• Your company and the Vietnamese labor supply company regularly communicate to update the situation of the employee and handle any problems that may arise.

Here is the complete process for recruiting workers from Vietnam for your reference.

We hope that the above process is easy to understand for you. If you have any further questions, please feel free to contact us for free consultation.

Conclusion

Here is the complete procedure and list of documents required for manpower supply from Vietnam for your reference.

We hope that the above process is easy to understand for you. And If you want to recruit employees from Vietnam, please do not hesitate to contact us for free consulting any time.