If you can send the right documents, the first time, DOLAB approval becomes a formality—not a roadblock. This guide explains the documents required for manpower supply from Vietnam, what Vietnam’s Department of Overseas Labor (DOLAB) expects, and how our agency transforms your paperwork into an approved job order quickly and compliantly.

It also separates the dossier into two clear cases:

(1) the End Employer (Principal) signs with a Vietnamese sending organization; and

(2) an Overseas Employment Agency signs with a Vietnamese sending organization on behalf of the end employer.

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Why this matters (and how DOLAB Vietnam fits in)

Before a Vietnamese agency can recruit for you, we must register your labor supply contract with DOLAB under Vietnam’s current overseas labor framework. The regulations define the content and dossiers for contract registration and standardize key job-order details (wages, working time, OSH, accommodation, insurance, and more).

If your dossier is complete and consistent, the process is straightforward and fast.

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Scenario 1 — 5 key documents required for manpower supply from Vietnam if The End Employer (Principal) signs with Vietnamese recruitment agency

Who you are: The company that will directly employ the Vietnamese workers at the jobsite in your host country.

A. Company legitimacy & authority to hire foreign workers

• Business registration/license (latest), matching the line of business for the roles.
• Proof you may hire foreign workers in your jurisdiction (if applicable): quota/approval, sector permit, or competent‑authority confirmation.

B. Job Order / Labor Supply Contract Registration content (DOLAB)

• Employer details & authorized signatory.
• Contract term and headcount (include female count where relevant).
• Work locations and occupation/job description.
• Working time & rest time; OSH conditions.
• Wage structure (base wage), overtime, allowances, statutory deductions.
• Accommodation & meals (who provides/pays; standards if dormitory).
• Insurance schemes required by host‑country law/industry.
• Employer‑paid items (e.g., airfare, onboarding medicals, uniforms).
• Any services/fees paid by you to the Vietnamese agency (if applicable).

C. Employment contract template (host country)

• Draft employment contract that workers will sign with you; must mirror the job order terms.

D. Market‑specific evidence (as applicable)

• Malaysia & Taiwan: embassy/mission appraisal/attestation where required by market practice.
• EU/US/Oceania/Korea (skilled roles): host‑authority approval/permit/quota confirming you may hire foreign workers in the stated occupation(s).

E. Translations & legalization

• Vietnamese translations (notarized) for foreign documents where required.
• Consular legalization/attestation of specific documents when mandated.

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Scenario 2 — 7 key documents required for manpower supply from Vietnam if Your Overseas Employment Agency signs with Vietnamese Recruitment Company (on behalf of End Employer)

Who you are: A licensed recruitment or staffing agency in the destination country, authorized by the end employer to procure Vietnamese workers.

A. Agency legitimacy & authority to act

• Agency business license with employment/recruitment in scope (latest).
• Power of Attorney/Authorization from the end employer authorizing you to recruit Vietnamese workers on their behalf.
• Proof the end employer may hire foreign workers in your jurisdiction (if applicable): permit/quota/approval or competent‑authority confirmation (attach this even though the contract is with your agency).

B. Job Order / Labor Supply Contract Registration content (DOLAB)

• Agency details & authorized signatory; end employer details referenced in the job order.
• Contract term and headcount (include female count where relevant).
• Work locations and occupation/job description.
• Working time & rest time; OSH conditions.
• Wage structure (base wage), overtime, allowances, statutory deductions.
• Accommodation & meals (who provides/pays; standards if dormitory).
• Insurance schemes required by host‑country law/industry.
• Employer‑paid items (e.g., airfare, onboarding medicals, uniforms).
• Any services/fees paid by the agency or end employer to the Vietnamese sending organization.

C. Employment contract template (host country)

• Draft employment contract that workers will sign with the end employer (not the agency), aligned to the job order.

D. Market‑specific evidence (as applicable)

• Malaysia & Taiwan: embassy/mission appraisal/attestation if required by market practice (submit under the agency‑led file with end employer named).
• EU/US/Oceania/Korea (skilled roles): host‑authority approval/permit/quota for the end employer and, if required, proof the agency may recruit foreigners.

E. Translations & legalization

• Vietnamese translations (notarized) for foreign documents where required.
• Consular legalization/attestation trails per destination.

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One‑glance Master Checklist — Documents Required for Manpower Supply by DOLAB Vietnam

If the End Employer (Principal) signs with Vietnam

1. Business license/registration of the employer.
2. Host‑country permit/quota/authority confirmation to hire foreign workers (if applicable).
3. DOLAB registration form (current form in use).
4. Detailed job order with all DOLAB fields (term, headcount, location, working/rest time, OSH, wage/OT/allowances/deductions, accommodation/meals, insurance, employer‑paid items, services/fees if any).
5. Employment contract template to be signed by workers with the employer.
6. Market‑specific evidence (e.g., embassy appraisal; host‑authority approvals).
7. Translations & legalization (Vietnamese notarized translations; consular steps if required).

If an Overseas Employment Agency signs with Vietnam

1. Agency business license (recruitment in scope).
2. Power of Attorney/Authorization from the end employer to recruit Vietnamese workers.
3. End employer’s authority to hire foreigners (permit/quota/approval if applicable).
4. DOLAB registration form (current form in use).
5. Detailed job order with all DOLAB fields (include both agency and end‑employer details as applicable).
6. Employment contract template to be signed by workers with the end employer.
7. Market‑specific evidence (e.g., embassy appraisal; host‑authority approvals).
8. Translations & legalization (Vietnamese notarized translations; consular steps if required).

Tip: Submit everything in one consolidated PDF package per project (plus editable copies of the job order and contract template) to minimize clarification cycles.

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How we use your dossier (what happens after you send it)

1. Compliance check & form conversion – We validate your documents against current DOLAB requirements, flag translation/legalization needs, and finalize a realistic recruitment timeline.
2. Submission to DOLAB – We convert your job order into the official registration package and submit it.
3. Approval & recruitment window – Once approved, we begin sourcing within the validity period defined by the approval.

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Plain‑English examples of the job‑order content DOLAB expects

• Wages & overtime: base wage per hour/month; OT rate; allowances (shift, skill, hazard); statutory deductions in the host country.
• Working & rest time: weekly hours, shift patterns, breaks, weekly rest days, public holiday rules.
• Accommodation & meals: dorm standards, room occupancy, cost‑sharing, meal provision or meal allowance.
• Insurance & safety: which insurances you enroll workers in per host law; PPE/OSH training.

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Frequently asked questions about documents required for manpower supply by Vietnam DOLAB

Q1. Do we always need a host‑country “permit to hire foreigners”?
Not all jurisdictions issue a separate permit; where they do, DOLAB expects it. Where they don’t, your business license and sector‑specific approvals can suffice. We advise by market and occupation.

Q2. Is an employment contract template necessary before recruiting?
Yes. DOLAB expects contract terms to match the job order. This avoids contradictions during visa or embassy checks.

Q3. Why do Malaysia and Taiwan get special mention?
These markets often involve embassy/mission appraisal/attestation stages that DOLAB may rely on; sending the appraisal early speeds approvals.

Q4. Do documents need to be translated and legalized in Vietnam?
If documents are issued overseas, DOLAB typically requires Vietnamese translations (notarized). Some items also need consular legalization/attestation—we’ll specify which for your case.

Q5. How long is the DOLAB approval valid, and what if we need more time?
Approvals come with a defined recruitment window. If hiring will exceed that period or scope, we coordinate an update or re‑registration to remain compliant.

Q6. Can an overseas agency sign the contract if the end employer is not ready?
Yes—provided the agency is properly licensed and holds a valid Power of Attorney/Authorization from the end employer, and the dossier includes evidence that the end employer is authorized to hire foreign workers where applicable.

Q7. What happens if our job order changes (wage, headcount, location) after approval?
Material changes generally require an update or re‑registration so that DOLAB, the embassy/mission (where relevant), and workers receive consistent, accurate terms.

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How Vietnam manpower supply agencies recruit your workers: a simple process overview

1. Project intake & legal screening – Dossier check, translation/legalization planning, and timeline confirmation.
2. DOLAB registration of the labor supply contract – We prepare and submit the official registration package.
3. Public announcement & sourcing – Vacancy publication and targeted candidate mobilization through accredited channels.
4. Screening & shortlisting – Skills checks, language screening (if required), pre‑medical as needed, and compliance checks against the job order.
5. Employer selection & contracts – Your interviews/approvals, offer letters, and employment contracts aligned to the registered job order.
6. Final formalities – Pre‑departure orientation, visa/work‑authorization processing, insurance enrollments, and flight mobilization per agreed cost allocation.
7. Deployment & aftercare – Arrival support, issue resolution with your site team, and compliance reporting.

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Are you looking for assisting in preparing the documents required for manpower supply from Vietnam?

Want a fast, compliant start?
Fill out the Firstman intake form with your basic project details (destination country, roles, headcount, wage package, accommodation standards, and preferred start date). Our team will respond with a tailored checklist, a timeline, and the exact dossier map for your market and industry.

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