Are you planning to hire workers from Vietnam but unsure about the necessary documentation and legal process?

You’re not alone — many global employers face this challenge. In this guide, Firstman Vietnam, a licensed manpower supply agency with over 15 years of experience, will walk you through the complete list of documents required for manpower supply from Vietnam, along with the standard international recruitment process — clear, legal, and effective.

Complete List of Documents Required for Manpower Supply in Vietnam

The most efficient and compliant way to hire workers from Vietnam is to partner with a licensed manpower supply agency based in Vietnam. These agencies manage worker sourcing, training, orientation, visa processing, and deployment on your behalf.

Depending on whether you are a recruitment agency or a direct employer, the required documentation will differ slightly.

Case 1 – For Overseas Recruitment Agencies: List of documents required for manpower supply in Vietnam will be 8 papers as below:

If your company is acting as an international labor recruiter or intermediary, the following documents are required:

1. Copy of your Business Registration Certificate (with certified English translation)
2. Original Power of Attorney (authorizing the Vietnamese agency)
3. Original Manpower Supply Agreement
4. Original Job Order (including job details and requirements)
5. Copy of the Employer’s Power of Attorney (authorizing your agency)
6. Copy of Employer’s Business License
7. Foreign Labor Quota Approval (for EU or restricted markets)

The Above is completed list of documents required for manpower supply from Vietnam that your agency must provide us.

Case 2 – For Direct Employers, then list of documents required for manpower supply in Vietnam will be 6 papers as below:

If your company is hiring workers directly without using a recruitment intermediary, please provide:

1. Company Business License or Incorporation Certificate
2. Original Power of Attorney (Your company authorize to the Vietnamese agency)
3. Original Manpower Supply Agreement
4. Original Job Order (Your company place order to our agency)
5. Sample Employment Contract
6. Foreign Labor Quota Approval (where applicable)

The Above is completed list of documents required for manpower supply from Vietnam that your company must provide us.

What Language Should the Documents Be In?

All documents must be prepared in bilingual format — either Vietnamese and English, or Vietnamese and your local language.

Each document must bear official signatures and company seals from both parties.

Do Original Documents Need to Be Sent to Vietnam?

Yes. All original documents must be sent via courier to the Vietnamese manpower agency. Upon receipt, the agency will submit them to MOLISA (Ministry of Labor – Invalids and Social Affairs) to register for legal recruitment authorization.

Normally, This process takes approximately 2–3 weeks.

For some new markets for Vietnamese workers, this process can take up to 4-6 weeks to get permission of the Vietnam Government.

Is Notarization at the Vietnamese Embassy Required?

No. Notarization at the Vietnamese Embassy or Consulate in your country is not required.

Properly signed and stamped original documents are fully acceptable under Vietnamese labor laws.

Standard International Recruitment Process in Vietnam: Procedure to Hire Vietnamese Workers to Overseas

After understanding clearly about documents required for manpower supply from Vietnam, next step you should understand about standard procedure to hire Vietnamese workers to your country legally.

Below is the simplified and professional recruitment process used by Firstman Vietnam, following international standards for labor mobility:

✅ Step-by-Step Recruitment Process: Procedure to Hire Vietnamese Workers

Step 1: Client Engagement

Foreign employer contacts the Vietnamese manpower agency and outlines job specifications.

Step 2: Contractual Documentation

Both parties sign and exchange key documents:

• Manpower Supply Agreement
• Power of Attorney
• Job Order
• Sample Employment Contract
• Business registrations

Step 3: Candidate Sourcing & Pre-Screening

The agency conducts targeted recruitment, screening, and medical examinations for potential candidates.

Step 4: Candidate Selection & Job Offer

Candidate profiles are submitted for employer review. Interviews are conducted. Offer letters are signed by selected candidates.

Step 5: Work Visa / Permit Processing

The employer uses candidate documents to apply for work permits or visas in the host country.

Step 6: Visa Issuance in Vietnam

The Vietnamese agency arranges visa stamping at the relevant foreign embassy/consulate in Vietnam.

Step 7: Pre-Departure Arrangements

Flight schedules are confirmed. Workers receive pre-departure orientation and final documentation.

Step 8: Deployment & Onboarding

Workers are received at the destination, accommodated, and begin working as contracted.

Step 9: Post-Arrival Legalization & Monitoring

The employer secures residence/work permits for workers. The agency continues to monitor and provide support throughout the employment term.

Conclusion – Documents Required For Manpower Supply in Vietnam

Understanding the required documents and legal process is the first step to building a compliant and successful overseas workforce with Vietnamese talent. By working with a licensed and experienced agency like Firstman Vietnam, your recruitment process will be streamlined, efficient, and fully legal.

If you have any concern about documents required for manpower supply from Vietnam or Procedure to hire Vietnamese workers, please don’t hesitate to contact us directly. We’re here to help.

FIRSTMAN VIETNAM – RECRUITMENT & MANPOWER SUPPLY AGENCY
📍 Head Office: 42/5 Ho Dac Di, Tay Thanh, Tan Phu, Ho Chi Minh City, Vietnam
📍 Hanoi Office: Km8+500 Thang Long Avenue, An Khanh, Hoai Duc, Hanoi, Vietnam
📞 Hotline / WhatsApp: +84-944-578-111
📧 Email: Admin@firstman.vn
🌐 Website: https://firstman.asia

Linkedin: https://vn.linkedin.com/company/firstman-asia